Admin & Finance Assistant

Roles and Responsibilities:

• Contributes towards the overall goal and objectives of the organization
• Ensure compliance with organizational financial policies and procedures
• Preparation and submission of monthly financial reports as per agreed time frame
• Manage all bank and cash payments.
• Maintain proper record of petty cash.
• Preparation of different types of vouchers i.e., bank payment, cash payment etc
• Responsible to submit the financial report to the provincial finance officer for compilation, review and onwards submission to the donor.
• Make sure verification and authenticity of all the accounts record before submission to the donor
• Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded
• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.
• Ensures effective internal controls
• Ensure that all relevant supporting documentation is attached with all the vouchers
• Maintain a proper track record of all funds and advances issued for different program activities
• Calculation and timely payment of taxes on supplies of goods and services rendered
• Review of staff time sheets and timely submission to HQ for payroll processing
• Keep a proper track record of staff leave record
• Organize and do procurements of goods and services required within set limits
• Ensure and maintain efficient filing system
• Ensure proper maintenance of vehicles and logbooks
• Support to District Branch in logistics and administration
• Maintenance and updating of District staff personal files and staff database on regular basis
• Maintain Medicine Warehouse as per standards
• Issue medicine to MHT staff on daily basis and maintain/update Medicine at warehouse
• May require to perform other related duties assigned by supervisor as per organization set standards

Education

• Master Degree in Management / MBA / Finance or equivalent.

Experience

• Minimum 2 years’ work experience in relevant areas of work in reputable organizations.

Competencies

• Fluency in Urdu, English and Pashto.
• Flexibility to travel to conduct field visits for coordination purposes
• Good command on Microsoft Office (word, excel & power point)

Domicile

KP (preference will be given to local candidates)

Reporting to

Provincial Finance Officer/ District Secretary

Travelling

• Extensive

Terms and Conditions

• Selection will be made on merit
• Applications with incomplete information will not be entertained.
• Only shortlisted candidates will be called for test/Interview.
• Original documents must be produced at the time of test/Interview.
• PRCS is an equal opportunity employer.
• No TA/DA will be admissible
• Pakistan Red Crescent Society reserves the right to postponed or even cancel the whole process.