Request for Quotation (RFQ) for Transportation Services
RS Welfare Foundation is seeking quotations from reputable and experienced car rental companies to provide transportation services for students & staff of Ramal International College- a project of RSWF. The selected service provider will be required to ensure safe, comfortable, and reliable vehicles with professional drivers.
Scope of Services
The rental company will be expected to provide the following services:
- Well-maintained vehicles (Mini bus, coaster, 40 seater bus) not older than 5 years.
- Fully qualified, licensed and insured drivers, with sufficient knowledge and experience of maintaining vehicles.
- Availability on a daily, weekly, and monthly rental basis.
- Provision of vehicles with air conditioning and necessary safety features
- The vehicles will have a tool kit, first aid kit, fire extinguisher, torch light, and in particular, a spare tire.
- Compliance with local traffic regulations and safety standards
- Ensure that all necessary vehicles’ documentations required as per the regulations of Pakistan are in good order and valid during the period of this agreement.
- All root permits if, and where, required, are in order, updated and available.
All costs of the driver and/or co-driver, including salaries, per diems, taxes, tolls and any other associated costs shall be the responsibility of the service provider
The service provider shall be solely liable for any damage or injury suffered by the staff during any movement due to the fault, negligence or otherwise of the service provider.
Eligibility Criteria
Interested firms must meet the following criteria:
- Legally registered company with a valid license to operate in Pakistan
- Minimum of three (5) years of experience in providing transportation services
- A fleet of a sufficient number of vehicles in good condition
- Ability to provide services in multiple cities and rural areas as required
- Positive references from at least three (3) previous clients
Submission Requirements
Interested companies should submit their quotations on their official letterheads with the following details:
- Company profile and contact details
- Fleet details (make, model, year of manufacture)
- Rate card (per kilometer, per day, per month, including fuel and driver charges)
- Terms and conditions of service, including cancellation and replacement policies
- Copies of company registration, tax compliance certificate, and insurance documents
- List of corporate clients served in the past
Evaluation Criteria
Quotations will be evaluated based on:
- Competitive pricing (The Prices shall be valid for the duration of 12 months)
- Fleet quality and availability
- Compliance with eligibility criteria
- Past performance and client feedback
- Additional value-added services offered