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Job/Role Purpose: Be responsible and accountable for reviewing, analysing and compiling financial reports from partners, budget management and financial monitoring and donor audits of the project, conducts orientation and
capacity building plans with partners.
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Safeguarding level:
VSO has zero tolerance of abuse and exploitation of vulnerable people. We will expect all our employees/ volunteers to commit to protecting children, young people and vulnerable adults from harm and abide by our Global Safeguarding Policy
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Level 1:
This post will have no direct contact/access to children and vulnerable adult, post holder will be expected to have a full commitment to uphold VSO safeguarding policy at all times. As part of our safer recruitment practice, a criminal background check (Basic DBS check for UK or equivalent Police check) will be obtained for post holder prior to start date.
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Task Responsibilities
Expenditure review and processing - VSO (Staffs, volunteers, vendors, and consultants)
- Give/review the budget codes for RFPs in absence of Finance Coordinator.
Reporting – Internal
- Prepare monthly Budget vs Actual report for the review of FOM,
- Review and Monitor partners balance reconciliation of partners.
Planning and Budgeting – VSO
- Schedule and conduct pre-award assessments, due diligence, and compliance visits to partner
- Prepare Annual budgeting to upload in system.
Financial Monitoring of Partners
- Plan and conduct financial.
- Prepare Monitoring report and conduct field visits
Statutory Audit – VSO
- Coordinate with partners for audit plans.
- Provide vouchers/documents to auditors.
- Prepare expenditure reports, statutory audit financial reports and all other related reports.
Donor Audit
- Lead in facilitating and provide necessary supporting documents to donors & mgt.
Global Audit
- Provide Supporting documents in terms expenses, payments, contracts, budget etc., related to partners.
Partner/consortium Management
- In coordination with programme people, prepare/ Revise sub- grant agreement (required for Budget revision, workplan revision, period extension, any addition/deduction in clauses etc.)
- Review budget and financial reports sent by partners and posting in system.
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Collaboration responsibilities
- Collaborate with project Team members on the implementation of project activities.
- Collaborate with implementing partner staff members for reconciliation of budget as per planned activities.
- Collaborate with the operations and program units of partner organizations.
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Competence Required
Essential
- Technical Accounting Expertise
- Experience of working with different cultures and background and knowledge of the budgeting.
- Experience in delivery and knowledge of partners program activities.
- Working knowledge of basic MS Office applications (Word,Outlook, Excel).
- Good written and verbal communication skills in English
- Demonstrable commitment to delivering excellent administration& coordination with in and outside organization.
- Ability to think quickly to respond to immediate and urgent requests.
- Good coordination skills - methodical and self-organized.
- Willingness to travel outside of the region for extended periods of time.
Line Management –.
Communication and Influencing Skills - Financial Business Partnering Financial and Risk Management -
Financial and Information Technology Systems
Values
Commitment to VSO’s mission, values, People First principles and core
approaches (Social Inclusion and Gender, Social Accountability, and Resilience).
Information Technology
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