Manager Administration

Qualification & Experience:

• Master’s degree or equivalent with at least 05 - 08 years of working knowledge of administrative functions and processes
• Substantial experience in independently handling admin & logistics related tasks in an NGO
• Practical knowledge of inventory /fixed assets handling
• Ability to give and receive constructive criticism with colleagues and partners at all levels, ability to manage conflict effectively
• Fleet management skills
• Proficient in MS-Office, email communication  and handling inventory software
• Time management skills, Excellent interpersonal skills and able to excel under pressure
• Ability to deliver results on time utilizing strong analytical, critical decision-making and strategic planning skills
• Clear and concise verbal and written communication skills in English and Urdu, including effective presentation skills

Job Description:

Administrative:

• Deals in the procurement of services, supplies, furniture and equipment as per SPO policies & procedures at the National Centre.
• Facilitates major procurement at the regional offices
• Coordinates with technically qualified/skilled staff in determining quality, technical specifications etc. for procurement of technical equipment
• Maintains appropriate stock of expendable supplies
• Makes all air and surface travel arrangements and hotel bookings for National Centre staff while on official travel; Board of Directors; and staff from Regional Centres while on official visits to Islamabad
• Helps to obtain visa and other travel documents for foreign visits of SPO Staff and members of the Board of Directors;
• Manages the SPO Motor-pool at the National Centre and their proper maintenance and smooth functioning
• Ensures that all legal / contractual obligations regarding insurances, maintenance, registration, etc. of SPO equipment and vehicles are current
• Coordinates with Unit Managers and supervises logistical support for National Centre trainings and PR events

Others:

• Participate in programme planning and review meetings
• Any other duties as assigned by the supervisor

Please Note:

Candidate who tries to influence the recruitment process will be automatically disqualified. Women and minority candidates are particularly encouraged to apply.