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This position will be responsible to provide administrative and financial management support to project sub-office in the respective locations;        

Main Responsibilities:

  • Liaison with banks, transfer of petty cash & salary advices, withdrawal cash on account of petty cash as per required.
  • Preparing & processing of petty cash reimbursement
  • Preparing of PCV, petty cash vouchers entries in cash in hand as well petty cash ledger account
  • Reconcile the petty cash ledger on weekly basis & report to the Finance officer.
  • Preparing of weekly cash count report along with the all concern documents, advance & cash availability in office SAFE
  • Sending all PCV on weekly basis to CO
  • Preparing of bank tax receipts on account of salary, supplies of each month
  • Preparing of tax, statement on account of salary supplies for each month & submit in to income tax department
  • Preparing of cash & bank salary slips accordingly to the staff monthly salary
  • Disbursement of cash salary among the office & field staff accordingly
  • Responsible for making sure all photo copy of financial record is properly filed
  • Sending soft & hard copy of expense ledger to CO on monthly basis

Office Administration

  • Provide general administration, logistics and procurement support to the office operations
  • Set up and maintenance of office support systems for telecommunications, general office support, vehicle management, travel and accommodation support and all necessary support as needed
  • Ensure the availability and proper utilization of all organizations facilities;
  • Ensure the professional working atmosphere around the office;
  • Ensure that the compound is clean and all office arrangements are in proper order
  • Ensure all computers and accessories are in a good order;
  • Provides timely report regarding the administration activities
  • Assist the operations officer in administration, logistics and procurement related matters
  • Ensure proper inventory management of PAGE assets
  • Any other duty assigned by supervisor/management

 Overall Property Management

  • Ensure complete property record are maintained, all items are marked and assigned codes
  • Reconciles the list of property annual counts against the record
  • Ensure that all items in the store are properly registered and kept
  • Ensures that all necessary formalities of good received and dispatched are adhered to at all times
  • Ensures that all fast moving stock items are timely replaced and no gap is created
  • Ensures that computerized store records are kept


  • Bachelors or Masters Degree in Business Administration or Social Sciences.
  • At least 3-5 year experience in the related fields.
  • Excellent Written and Verbal Communication and report writing skills
  • Experience of liaison with Government Line departments/ district administration and donors at provincial level. 

Education, technical skills & Knowledge Required

  1. Bachelors’ degree in accounting or equivalent with extensive experience
  2. 2 years’ experience of working in development sector preferably INGOs/UN organization

Key behaviors & Abilities

  • Must be available for some evening and weekend hours
  • Ability to travel 5 – 25 percent of their job with little notice
  • Commitment to PAGE’s mandate and objectives
  • Experience working with diverse communities
  • High developed organizational, liaison and communications skills
  • Ability to work under own initiative and as part of a team
  • Ability to multi-task and work under pressure
  • Ability to be administratively self-sufficient