Finance and Administration Associate

Teach For Pakistan is a national non-profit organization committed to creating a powerful social movement for equity and excellence in education. We enable Pakistan’s best young talent to teach for two years in underserved communities, and drive systemic change in education throughout their lives.

The Role

Teach For Pakistan is urgently looking for a Finance and Administrative Associate to join our team! This role is a critical part of the support function that enables our program to thrive and grow. Primary responsibilities of the role include:

Administration - 50% of time

• Develop yearly, quarterly and monthly work plans for the Administrative support that will be required by program teams
• Interpretation, implementation and continuous improvement of procedures and rules related to administrative, procurement, financial and personnel matters;
• Arrangement of travel and hotel reservations, preparation of travel authorizations.
• Timely preparation and updating of procurement plans of the organization.
• Preparation of requests with all supporting documents for issuance of purchase orders, contracts, and other documents related to procurement of goods and services.
• Serving as a focal point in procurement processing for the program, including vendor sourcing and management.
• Assistance in proper control of the supporting documents for payments and financial reports for the program; payment execution and monitoring payment status.
• Administrative support to organization of trainings, conferences, workshops, retreats, etc
• Monitoring inventory records, maintain the records and files on assets management, distribute the stationery to personnel and provide advice on procurement of goods to avoid unnecessary purchase.
• Managing petty cash, including cash withdrawals, issuance and record-keeping
• Keeping a record of employee leaves and using that to support payroll development

Finance - 50% of time

• Processing of financial documentation (vouchers, supporting documents, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in QuickBooks.
• Processing filling of monthly withholding statements, EOBI and submit into government treasury on timely manner
• Preparation and handling the routine correspondence related to general administration, procurement, financial and personnel matters, memorandum and reports in accordance with the organization’s rules and procedures;
• Preparation of monthly staff payroll and process it on timely
• Make sure all transactions are recorded in software on daily bases.
• Assistance to the Audit and prepare necessary documents.
• Perform other related tasks, as required, and participating enthusiastically in programmatic activities

The Ideal Candidate will be a responsible, proactive problem-solver who thrives under pressure and can successfully manage multiple projects at the same time. We’re looking for someone who will be excited to help provide our staff the environment and support to thrive and do their best, and take initiative to further that goal.

S/he will have the following qualifications and competencies:

• Four-year bachelors degree required in the areas of finance, economics, business or related field from a good private or public university
• 2-4 years of work experience required in finance, administration at a well-reputed organization
• Experience in the usage of computers and office software packages (MS Word, Excel, Power Point) as well as Gsuite (Gmail, Drive, Calendar, Google docs and sheets) is also required
• Strong communication skills required to interact with diverse stakeholders, especially ease and comfort with a large volume of communication over email
• Understanding of Teach For Pakistan’s mission and a shared belief in our vision and values is required
• Demonstrable excellence in organizational skills and abilities required
• Strong critical thinking skills required
• Experience on QuickBooks highly preferred
• Eagerness to be involved cross-functionally and communicate effectively with other staff
• Ability to travel across the city with ease via Careem/Uber etc
• Young people with a strong desire to learn, grow, challenge themselves and create real impact strongly encouraged to apply