Administration and Procurement Officer

JOB SPECIFICATIONS

Job Purpose:

As part of TDEA’s Operations Team, the role of this position is to assist and facilitate programs and management in admin and procurement processes. S/he needs to coordinate with all the units, such as team members, HR Unit, IT Unit, Finance Unit, Programs, and TDEA Management. S/he will manage admin and procurement needs effectively and implement directions by the Team Lead Operations and Director Operations.

Job Responsibilities:

ADMINISTRATION:

• Assist in managing & guiding office support staff;
• Ensure office cleanliness, kitchen supplies and office maintenance;
• Preparation of logs for stationery and office supplies;
• Maintenance and repair of office equipment;
• Ensure the security of official procurement data and records;
• Ensure safety and security of TDEA records;
• Draft replies to audit observations;
• Issue and receipt of assets, maintain inventory, and update the same periodically.

EVENT MANAGEMENT AND TRAVEL ARRANGEMENTS:

• Process requisitions re local, in-country and international travels;
• Arrange suitable and safe accommodation;
• Ensure safety of the staff members while in the field;
• Facilitate in making arrangements for in-house meetings, workshops and conferences;
• Deal with entire cycle of event managements;
• Coordinate and assist in processing the payments of vendors.

FLEET MANAGEMENT:

• Repair and maintenance of office vehicles;
• Maintain log of vehicle/prepare monthly fuel consumption and maintenance report;
• Preparation of over-time of support staff on monthly basis;
• Managing monthly utilities and preparation of reports.

PROCUREMENT:

• Support the procurement processes effectively in accordance with TDEA procurement policies and best practices;
• Record, report, and document procurement processes;
• Furnish responses to audit observations relating to procurement;
• Regular reporting of all procurement processes to the Team Lead Operations;
• Perform any other task assigned by the, Admin Lead, Procurement Lead, Team Lead Operations as well as TDEA Director Operations.

Required Qualification, Experience and Competencies:

• Preferably Master’s degree in Business/ Public Administration, or the relevant field from HEC recognized university, with three (3) years of relevant experience.
• Fairly familiar with admin and procurement process.
• Excellent interpersonal and communication skills.
• Well versed in use of Ms. Office (Ms. Word, Excel, Power point etc)
• Ability to work in a team and independently.
• Fluency in English and Urdu required.

TDEA is an equal opportunity employer –women, minorities, physically disabled/wheel chair users, the blind/visually impaired, speech and hearing impaired and/or persons with any other disabilities who otherwise qualify for the position are encouraged to apply.  TDEA provides accessible work environment to its disabled employees through reasonable accommodations without compromising on the quality of work.

Only shortlisted candidates will be called for Interviews. Any attempt to influence the hiring process will lead to immediate disqualification of the candidate. Females are encouraged to apply.