CHILD SAFEGUARDING:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
ROLE PURPOSE:
Save the Children aims to be a place where world class people of diverse backgrounds work together collaboratively, creatively, accountably and with integrity to achieve our ambitions for children.
HR Assistant will be part of the HR team in Pakistan, responsible for staff administration and professional HR support. S/he provides services in line with HR department objectives, policies and the applicable laws and regulations.
HR Assistant will be the key person of the operations team in country office Pakistan, responsible to carry out country level HR under the guidance of Head of HR.The objective of this position is to ensure smooth functioning of Human Resource activities.
KEY AREAS OF ACCOUNTABILITY :
- Provide support to Coordinator HR and staff on interpretation and application of policies and procedures and on other HR related matters in line with Local labour laws & organizational guidance
- Manage future Job Analysis and preparation of Job Descriptions/Specifications with Head of HR & department supervisors.
- Support with all recruitment and placement related activities of the Organization in Pakistan, while ensuring adherence to policies and procedures;
- Prepare job advertisements as per guidelines
- Assisting Head of HR in operational activities like short-listing, making arrangements for test/interview recruitment exercise
- Conduct test and make calls for interviews
- Informing Candidates about the selection or rejection of their candidacy
- Support in vetting process for potential employees.
- Conducting reference checks of the selected candidates
- To assist in the preparation of the offer letter, job contracts and any other document in regards to recruitment.
- Recording the process of Candidate Selection, writing salary justification and liasion with Head of HR on a regular basis regarding recruitment approvals, transfers, resignations, leave encashment, processing final payments etc
- Ensure that personnel files are maintained as per approved checklist and provide files for audit as and when required.
- Plan and develop orientation materials and ensure new employees are properly oriented and their induction with other departments, ensure evaluation at the end of Probation period
- Liaise with Finance department and provide timely information to finance for the disbursement of salaries and allowances of staff, monthly time sheets, tax certificates and Salary Slips
- Ensure staff health and life insurances and maintenance of record of claim and appropriate follow up with insurance companies
- Coordinate with Insurance Company for the facilitations / claims handling and processing of invoices as per fluctuation.
- Establish and maintain HRIS.
- Ensure that timesheet record is maintained and effort report is submitted to Finance team.
- Ensure that DTPs maintained and well organized.
- Processing of final settlement of staff left as per Service standards.
- Assist in processing of Clearances (Exit Interviews, Termination, Proper handing/taking over)
- Ensure the maintenance of staff leave records according to the organization leave and benefit policy;
- Update the HR tracker and quarterly reporting tracker.
- Any other task assigned by line manager.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
Master/Graduation preferably in Human Resource Management.
EXPERIENCE AND SKILLS
- Total Work Experience 2-3 years and minimum of 2 years of of HR related experience;
- Proficiency in using Internet, Microsoft Word, Excel & Outlook.
- Ability to work independently
- Ability to use own initiative
- Strong organisational and administrative skills
- Ability to remain calm and to be diplomatic
- Team working, flexibility and relationship building skills
- Problem solving skills in day-to-day and crises situations
- Show complete discretion in all matters concerning organization staff.
- Should be able to work in a team as well as individually.
- A service-oriented attitude
- Fluent in writing and speaking English and Urdu
- Sensitive to the cultural & political environment
- Commitment to Save the Children mission, vision & values
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.