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CARE is a leading global humanitarian and development organization. In Pakistan, CARE started its operations in 2005 and since then has supported the Government of Pakistan’s efforts to reduce poverty and suffering of the people affected by disasters. CARE’s programs focus on helping Pakistan achieve its Sustainable Development Goals especially in the areas of Health, Education, Women’s Economic Empowerment and Emergency Preparedness and Response (EPR). Since starting operations in Pakistan, CARE has responded with life-saving support to a series of large-scale disasters. Through emergency programs, CARE International in Pakistan (CIP) has provided relief, recovery and rehabilitation support to millions of Pakistanis affected by disastrous floods, earthquakes and displacement. CIP works through its local partners and a range of stakeholders for development, as well as emergency response related interventions, which makes collaboration a key component of its work, across the country. We are a nationally inclusive organization that strives to support the most vulnerable communities all over Pakistan, with particular attention to women and girls and youth.

I.  JOB SUMMARY:

The position of Finance & Gants Manager will be responsible for the financial and grants management, sub-grant management oversight, budgeting, compliance and donor financial reporting. S/he will prepare and review contract/agreement, IPIA and prepare agreement approval checklist facilitating the signing process. Finance & Grants Manager will consolidate and coordinate the flow of grants and sub-grant data and the data base recording of the country office projects. This requires; ensuring accurate consolidation of all data, the effective tracking of the CO’s project’s grant and contracts portfolio, monitoring donor reporting deadlines, reminding actions related to partners and donor receivables/payables, review of grant or contract documents and monitor the match fund accurately. S/he coordinates with the partner to ensure proper implementation of grants compliance policy as per sub-grant policy manual, donor contractual agreements, and CO financial reporting. This position is responsible to collect partner NGO's information during new project design and with direct guidance from Director Finance, s/he is also responsible for capacity building of partner NGO's staff, reviews and check the partner NGO's budgets, activity plans/work plans and other relevant documents prior to sub-agreement signing. The Finance & Grants Manager also ensures the effective maintenance of all central grants and contract files required for audit purposes. S/he performs financial analysis and produces expenditure reports that supports effective decision making. S/he will work closely with Finance Director and review the liquidation of partners on regular basis.

II. RESPONSIBILITIES AND TASKS

Job Responsibility #1 Management of Grants, Sub Grants and Contracts

% of time: 60%

  • Oversee the grants management function for entire project and extend required technical leadership to effectively manage it in compliance to donor regulations and CARE’s Award & Sub Award Management Policy.
  • Perform due diligence of all new/potential partners as part of the due diligence team. Document the partner selection process and maintain all relevant record on file as per policy.
  • Draft sub-grant agreements with specific clauses based on the due diligence process and in compliance to ECHO guidelines and CARE’s policy. Open individual grants and sub-grant files for each sub-grant in adherence to CARE's agreement and sub-agreement management policy. Update regularly as required to ensure its completeness and audit readiness.
  • Establish and maintain Subaward Management Dash board specific to this project for effective monitoring of all sub awards and for timely and effective consolidation on regular basis.
  • Review and analyze for risk management; develop orientation/training plan for all partner organization based on their risk rating during the due diligence process.
  • Assist in maintenance of donor contracts, analyze contracts to highlight issues around compliance;
  • Review IPIA, donor agreement and coordinate with Finance, Project and other relevant departments for their comments to finalize the IPIA and negotiate with CI/donor;
  • Analyze and review sub grants performance with regard to financial reviews and audit observations;
  • Participate in and contribute to the financial assessment of the partners and conduct & supervise post audit reviews, trainings and audit follow ups;
  • Coordinate for reviews of sub-grantees financial reports for timeliness and completeness; Coordinate with all relevant stakeholders for follow ups for resolution of the question costs / uncertified costs of sub-grantee;
  • Analyze the assessment reports for sub-grantee capacity building needs on finance management, recommend the level of significant involved required and develop capacity building plan;
  • Review and analyze sub-grant cost proposals and ensure alignment with mother grant budgets for finalization;
  • Coordinate with the sub-grant pre-audits and external audits;
  • Monitor grants receivables and payables and follow up with appropriate Managers to enable collection of grants receivables.

Job Responsibility #2: Financial Analysis and Reporting

% of time: 40%

  • Ensure Country Office compliance with EHCO regulations and CARE's accounting policy vis-a-vis fund accounting as noted in CARE's financial manual and generally accepted accounting principles;
  • Set up Adaptive planning for the project budgets; Ensure timely budgeting inputs in Adaptive planning considering currency fluctuation based on the update exchange rates when doing budgets;
  • Take lead in uploading project budget in PeopleSoft for smooth operation of project activities and accurate recording in the system;
  • Review financial reports from all partners and ensure its timely and accurate recording in the PeopleSoft on monthly basis. Generate budget vs actual reports, identify errors in any and make timely corrections. Ensure recording of all expenses in respective activity IDs.
  • Preparation of monthly/quarterly forecasts in coordination with respective project managers and help keeping track of spending in line to these plans through variances/budget vs actual reports on monthly basis.
  • Preparation of monthly budget vs actual report at project level as well as at subgrant level and organize its review along with SMT and respective team members to ensure spending remains inline to the original targets.   
  • Perform regular analysis to confirm the financial progress and funding situation of projects;
  • Preparation of financial report for various government and nongovernmental entities in respect to both contractual and legal requirements.
  • Compile the CO donor reporting schedule for the project through reviewing donor agreement/IPIA and updating the donor reporting database regularly;
  • Work with Finance and Program teams to ensure quality and timeliness of all donor report submission and remind for timeline and necessary follow up;
  • Archive all the donor reports in individual grant files and update regularly;
  • Track the match fund for accurate charging and report to donor. Ensure transactions are recorded accurately for the match fund.
  • Any other duty assigned

III. PROBLEM SOLVING (THINKING ENVIRONMENT)

This is senior level position and requires thorough analysis of problems faced in day to day work, problem definition and development of alternative solutions.

IV. QUALIFICATIONS (KNOW HOW)

A) Education/Training:

Required:

  • Bachelor’s degree in Accounting/ Finance or ACCA and/or related field.

Preferred:

  • Masters in Accounting/ Finance or CA course;
  • Additional certifications related to financial/ contracts management.

B) Experience:

Required:

  • Minimum 7 years’ professional experience in managing non-profit grants and contracts;
  • Experience in large and/or consortium grants and developing programs in a humanitarian / development setting;
  • Experience of working with international donors such as;  ECHO, DFID, EU, USAID. Prior experience of ECHO is highly desirable;
  • Experience of performing financial analysis and producing expenditure reports that supports effective decision making.

Preferred:

  • Experience of working with INGOs in a similar role will be preferred;
  • Experience of working on project/s funded by ECHO will be preferred.

C) Technical Skills:

  • Good understanding of international donor compliance frameworks;
  • Skilled in budget preparation, budget monitoring and review of partner expenses;
  • Strong budgeting and financial forecasting skills, including experience in preparing business plans;
  • Good knowledge of basic accounting and auditing standards and principles;
  • Wide experience in effective strategic level communication and coordination with national partners, central and local authorities, NGO partners, and other relevant stakeholders;
  • In-depth knowledge of international development programming;
  • Demonstrated ability to work effectively as part of a team or independently;
  • Ability to extensively travel for project monitoring and provide on-site technical support to field teams;
  • Highly developed interpersonal skills including influencing, negotiation and capacity building;
  • Fluency in English and Urdu (written and spoken); fluency in other local language will be an added advantage;
  • Excellent computer skills (MS office).

D) Competencies:

  • Respect;
  • Integrity;
  • Communicating with Impact;
  • Operational Decision-Making;
  • Planning & Organizing;
  • Problem solving skills;
  • Good oral and written communication skills;
  • Negotiations skills
  • Ability to work in partnership with other INGOs.

V.  DUTY STATION AND LEVEL OF TRAVEL REQUIRED

The individual will be based in Islamabad, with frequent travelling to project implementation sites, and partners’ offices.

CARE International in Pakistan is an equal opportunity employer; only individuals who are shortlisted will be contacted for an interview. CARE has a zero-tolerance approach toward sexual harassment, exploitation and abuse, and child abuse.

Note: Individuals can apply using Brightspyre or send their resumes directly to [email protected] clearly mentioning the position title in the subject line of the email, before the stated deadline. Please note that the recuirmtent is being carried out for an anticipated project, and its hiring will be based on donor approval.





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