Director of Administration, Finance
and Operations - Pakistan

We are currently seeking qualified candidates for a proposed position of Finance and Administration Director for an anticipated USAID/Pakistan Flagship TB opportunity. The position shall be based in Islamabad, Pakistan.  

Recruitment is contingent upon successful award of the project to FHI 360 and final USAID approval of the candidate. 

Position Description: 

The Finance and Administration Director will be responsible for financial, administrative, and operational aspects of the project, including budget development and monitoring, prime award monitoring and compliance, sub-award management, procurement, and logistics. The Finance and Administration Director position will establish and maintain sound financial management practices and ensure the project’s compliance with FHI 360 and USAID procedures, rules, and regulations. The position will report to the Chief of Party.  

Key Responsibilities: 

• Provide leadership to finance and operational aspects of the project, including general administrative processes, financial management, sub-award management, accounting and logistics. 

• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of project. 

• Ensure compliance of financial, operations, and administrative systems with FHI 360 policies and procedures, USAID rules and regulations, award requirements, and Government of Pakistan laws, including for sub-partners. 

• Develop, analyze, and monitor program budgets; monitor and track obligations and expenditures against budgets. 

• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Chief of Party and other relevant FHI 360 staff members. 

• Provide technical assistance, as needed, to local partners on financial compliance and reporting. 

• Prepare and submit annual and quarterly financial and accrual reports to USAID. 

• Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID. 

• Liaise with internal and external auditors in the review of project financial management. 

• Liaise with the FHI 360 Office of Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits. 

• Ensure that all operational functions are effectively coordinated. Oversee finance and accounting, operations, and IT functions for the project. 

• Support the Contracts Management Services department and Project Directors to ensure proper interpretation of the award instruments when entering into financial obligations or any other contracting actions. 

• Set up and adjust as needed all field-based administrative, financial, procurement, HR, and other operational systems and processes, and organize appropriate training and orientation on policies and systems for all field staff at the time of hire and ongoing. 

• Maintain communication with relevant government bodies, such as tax, or NGO regulatory authorities, to support and streamline the office registration and renewal processes 

• Provide support and coordination on local registration matters with HQ in collaboration with the regional office 

• Oversee all administrative and logistical staff in the main and field offices. 

• Work closely with Home Office administrative (including financial, contracts, HR, etc.), program and operational teams to ensure timely and quality reporting and lead field team in office/program set-up and close-out processes.  

Applied Knowledge & Skills: 

• Has significant experience with automated financial reporting, government accounting practices, Cost Accounting Standards (CAS), and Federal Acquisition Regulations (FAR) systems. 

• Expert level knowledge and past experience with Generally Accepted Accounting Principles (GAAP), practices and reporting guidelines. 

• Provides innovative and strategic leadership to multiple divisions and is able to gain cross- functional support for major projects, improvements or changes. 

• Possesses a full understanding of the organizational structure, policies and practices, and the impact on own area and the entire organization. 

• Is well-versed in Government of Pakistan laws and regulations that have impact on budgets and financial analysis, general accounting, and management controls. 

• Strong ability to develop accurate and timely reports to donors. 

• Must have excellent communication, diplomatic and negotiation skills. 

• Ability to multi-task, meet deadlines, and accomplish goals. 

Minimum Requirements: 

• Master’s Degree or its equivalent in Accounting, Finance, Business Administration or related field is required. 

• CPA, ACCA, ACA, ICAN, CIMA, CFE or any other relevant professional certification/qualification is preferred. 

• Minimum of 12 years experience in finance management experience. 

• At least 6 years of USAID Public Funding Management practice. 

• Preferably 5 years of experience in a senior managerial position. 

• Strong knowledge of US federal regulation (contract and sub-partner management). 

• Experience in capacity building in NGO financial accounting 

• Expertise in US government costs principles, rules and regulations and their application in program decision-making. 

• Advanced skills in Excel, Word, and accounting software. 

• Ability to work in a multi-sectoral, multi-disciplinary and multicultural environment. 

• Fluency in local language and knowledge of culture context preferred. 

• Excellent oral and written communication skills in English.  

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email [email protected].

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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