Administrative Assistant to the
Senior Regional Director, Asia

CABI International is looking for an Administrative assistant to work with the Personal Assistant to the Senior Regional Director, in Asia.

The incumbent will offer executive administrative and project management support to the Senior Regional Director Asia and other senior managers as well as carry out a wide range of projects and administrative tasks in supporting CABI in Asia.

The person should have excellent communication and organizational skills, be comfortable dealing with senior figures, take the initiative, and resolve issues. Good teamwork, interpersonal, and communication skills are essential.

• Strong diplomacy, initiative, planning, organizational, and time management skills.
• Ability to adapt quickly to new and different environments.
• Flexibility, reliability, tact, and discretion.
• Meticulous and good attention to detail.
• Proven analytical and drafting skills.
• Project Management background
• Excellent report writing skills.

Key responsibilities:

Administrative tasks to support the Senior Regional Director Asia in

• Managing electronic diary and daily mail to ensure the smooth running of the office and the department/team
• Assist in desk studies
• Manage travel arrangements to ensure SRD the staff’s visits operate smoothly, efficiently and cost-effectively
• Handle phone calls and messages, for SRD, as needed

Research

• Compiling and preparing reports, presentations, and correspondence
• Manage meeting arrangements to ensure meetings are held and attended and that all the necessary documentation is in place, take minutes to provide a record and follow up
• Collect reports to ensure that all information required by the business is produced accurately and to deadlines
• Act as a Configuration Librarian for the projects and people database
• Liaise with CABI Commercial and Publishing, and facilitate in printing and acquiring CABI Stationery and other publications

Any other task assigned by Senior Regional Director